Website Menu

Note: To download any of  the documents listed below, right click on the document name and select "Save Target As" from the drop down menu list.

Small Group Evaluation Forms

The small group evaluation forms need to be in the Office of Evangelization and the Catechumenate by April 12^th, perhaps it is best done at the 6^th session of the small groups, allowing time to collect them all and forward them to the office.  Before making copies, please be sure to write your parish name, town and the Diocese of Norwich CT on the form in item 35.  This will make it easier for reporting purposes.  

Please remind people to simply check the boxes as is.  Comments can be made in the spaces specified at the end

The small group evaluation form is available on the PNCEA website in PDF format.  The links below take you to the PNCEA Disciples in Mission website where you can download the forms.
Small group evaluation form: English Version or Spanish Version.  If you print this form, please be sure to write your parish name and the Diocese of Norwich CT on the form in item 35 before you make copies for your group.

Part 1 is the nominating session to collect objectives and actions. This part may be accomplished during an extra session of the small groups or as the first half of a parish reflection/planning day.   Objectives and actions are nominated either by the small groups or by small groups at the all parish day.

Part 2 is the parish selection of objectives and actions for the year.  This part is to be used when the entire parish is invited.  Usually one or two objectives and actions will be chosen for each of the three goals.  Parishes have the option of selecting more.

 Parish Evangelizing Profile 2002 Part 1 - Collecting Objectives and Actions

There are four choices for the small group member handouts.  Choose one 3 page format that you wish to hand out to the participants in the small groups or in in the first half of the parish reflection day:
Modified Part 1 Format with two reflection questions on how the parish is doing on each objective
(1)   Part 1 with examples of actions that were suggested last year.  
(2)   Part 1 with blank space.  You may decide to include the objectives that your parish selected last year.
Original Part 1 Format that was handed out at the training session
(3)   Part 1 with examples of actions that were suggested last year.  
(4)   Part 1 with blank space.  You may decide to include the objectives that your parish selected last year.

Part 1 reporting format.  Use one reporting form for each small group to record the consensus of the group.  This report is collected by the parish leadership team for input to part 2.
(1)  Part 1 reporting format with examples of actions that were suggested last year
(2)  Part 1 reporting format with blank space.

The objectives and actions identified by the small groups in meeting in an extra session or identified in part 1 of the parish reflection day are written on flipchart paper and displayed in the meeting room.  When the parish has selected objectives for the year, the following report is submitted to the Office of Evangelization and the Catechumenate

Parish Objectives and Actions

Parish Reflection Day Evaluation Form is available on the PNCEA Disciples in Mission website.  The links below take you to their website where you can download copies of the forms.  Before making copies, please enter parish and town name and the diocese as Norwich CT in item 31.  Please remind people to simply check the boxes as is.  Comments can be made in the spaces specified at the end

• Parish Reflection Day Evaluation- English Version (PDF)
• Parish Reflection Day Evaluation- Spanish Version (PDF)

The Parish Leadership Team also completes the yearly report and submits the following material to the Office of Evangelization and the Catechumenate, 1595 Norwich-New London Turnpike, Uncasville 06382 on the following schedule.

Small Group Participant’s Evaluation Form 
One from each small group participant – adult, family, teen participating in whatever size group
Due April 12^th – 2 weeks after Easter to the Office of Evangelization and the Catechumenate (not CARA)

Parish Reflection Day Evaluation Form
One from each parish reflection/planning day participant
Due 2 weeks after the parish reflection/planning day or May 31^st at the latest to the Office of Evangelization and the Catechumenate  (not CARA)

Parish Evangelizing Profile
One from each parish.  
Due 2 weeks after the parish reflection/planning day or June 10^th at the latest to the Office of Evangelization and the Catechumenate 

Parish Yearly Report for Disciples in Mission
One from each parish
Due 2 weeks after the parish reflection/planning day or June 10^th at the latest to the Office of Evangelization and the Catechumenate 

The objectives defined at the parish reflection day will be more effective if they are: SMART Objectives
Specific Measurable  Attainable  Realistic  Tangible

The action steps for each of the objectives would also benefit from this discipline.

Specific - A specific objective has sufficient focus to enable success.   Specific objectives answer these five questions:

Who:      Who is involved?
What:     What is to be accomplished?  Identify requirements and constraints.
When:     Define the time frame.
Where:    Does the objective happen in a specific location?
Why:      Identify the reasons, purpose and benefits of accomplishing the objective.

EXAMPLE:    A general objective might be to lose weight.  While a specific objective would be to lose 10 pounds through diet and exercise before Summer starts. 

Measurable - Establish concrete criteria for measuring progress and the attainment of each objective. By measuring progress against a concrete criteria you can celebrate successes and stay focused on the objective.

To determine if an objective is measurable, ask questions such as......How much? How many? How will we know when it is accomplished?

Attainable - When you identify objectives  that are most important to you, you begin to figure out ways you can make them come true. You develop the attitudes, abilities, skills, and financial capacity to reach them. You begin seeing previously overlooked opportunities to bring yourself closer to the achievement of your objectives.

You can attain most any objective when the steps are chosen wisely and the time frame allows you to carry out those steps. Objectives that may have seemed far away and out of reach eventually come closer and more attainable, not because the objective shrinks, but because of growth along the journey. When you list the objectives, the seemly impossible becomes attainable.  Getting from the ground to the top floor seems unattainable until you map out the steps to climb the stairs one at a time.  

Realistic - To be realistic, an objective must represent a goal toward which you are both willing and able to work. A objective can be both high and realistic; each parish is the only one who can decide just how high your objective should be. Ensure that every objective represents substantial progress toward the goal. A stretch objective is frequently easier to reach than an easy one because an easy objective builds little momentum toward the goal. Some of the hardest jobs ever accomplished actually seem easy simply because they were a labor of love.

Your objective is probably realistic if you truly believe that it can be accomplished. Additional ways to know if your objective is realistic is to determine if you have accomplished anything similar in the past or ask yourself what conditions would have to exist to accomplish this objective.

Tangible - An objective becomes is tangible when you can experience it with one of the senses, that is, taste, touch, smell, sight or hearing. Tangible objectives express the impacts, actions and activities that we experience as a result of realizing the objective. When your objective is tangible, or when you link an tangible objective to an intangible objective, it becomes possible to make it specific and measurable and thus attainable.  

Intangible objectives are the objectives for being rather than doing.  Linking internal changes with tangible objectives which express doing does not make them less important.  Linking intangible with tangible makes them measurable and measurable.  Intangible objectives are very important because they describe the characteristics and behavior patterns that are the foundation for success in the mission. Since intangible objectives are vital for reaching the goal, pay close attention to tangible ways for measuring them.